Add Zone Structure
This document outlines creating zone structure in Backoffice
Last updated
This document outlines creating zone structure in Backoffice
Last updated
An important step in setting up PlaceOS is to create your organizations physical structure as Zones.
You can think of Zones as creating your digital twin of your physical organization structure.
The three required zones required are:
org zone: your parent zone, named after your organization
building zone: your buildings within your organization
level zone: the levels (floors) within your buildings
A region zone is optional, and may be used to:
Group buildings in a country
Group buildings in a geographic region i.e. Europe
Group buildings in a country i.e. NSW
A region zone sits between the org zone and building zone. In this configuration, the building zones belong to a region zone and not the org zone.
If you are using a region zone, it is important to set a timezone or GPS Coordinates on your building zones to allow the app to correctly locate users.
In the following steps, we will walkthrough configuring your Zone structure including Organization, Building and Levels.
PlaceOS Backoffice Administrator Access
SVG Floor Plans (optional)
An Org Zone is the parent zone for all other zones.
The Org Zone is typically named after the organization.
Login to PlaceOS Backoffice
Navigate to Zones
In the New Zone Modal, you will need to enter the following information:
Parent Zone: Your new org zone will be the parent, leave this blank
Name: The name of your org zone (typically your organization name)
Display Name: How you want the zone to appear to end users (optional)
Tags: Enter a single tag of org
The remaining fields are not required for org zones:
Description: Optional zone description
Location: GPS Coordinates for the building
Code: Cost Center or Building Code
Type: Code category
Capacity: Total building capacity
Map: A relevant map file
Click Save
You have now created your org zone, this will be the parent for your building zones.
Building Zones represent your physical buildings.
The frontend will use Building Zones to allow end users to select buildings in your organization.
Login to PlaceOS Backoffice
Navigate to Zones
In the New Zone Modal, you will need to enter the following information:
Parent Zone: Select your Org Zone we created in the previous step as the parent
Name: The name of your building zone (you could put an address or physical location)
Display Name: How you want the zone to appear to end users (optional)
Tags: Enter a single tag of building
The remaining fields are optional:
Description: Optional zone description
Location: GPS Coordinates for the building
Timezone: The timezone may be set on a building zone to allow users to be automatically located to the correct building.
Image: An image can be uploaded to display in various apps, or be used as the background on room booking panels.
Code: Cost Center or Building Code
Type: Code category
Capacity: Primarily for defining floor/level capacity
Map: A relevant map file (see How to Upload Files to Backoffice)
Click Save
You have now created your building zone, this will be the parent for your level zones.
You will need to repeat this step to create all your buildings.
Level Zones represent your buildings levels (floors).
The frontend will use Level Zones (nested in building zones) to allow end users to select levels in your buildings.
Login to PlaceOS Backoffice
Navigate to Zones
In the New Zone Modal, you will need to enter the following information:
Parent Zone: Select your Building Zone we created in the previous step as the parent
Name: The name of your Level zone (Typically this will be Level 1, Level 2 etc.)
Display Name: How you want the zone to appear to end users (optional)
Tags: Enter a single tag of level
Map: A relevant map file for the level (see How to Upload Files to Backoffice)
The remaining fields are optional:
Description: Optional zone description
Location: GPS Coordinates for the building
Code: Cost Center or Building Code
Type: Code category
Image: An image can be uploaded to display in various apps, or be used as the background on room booking panels.
Capacity: Total level capacity
Click Save
You have now created your first level zone, this will be the parent for your system zones.
You will need to repeat this step to create all your levels.
System Zones group similar system types e.g. meeting rooms, video conference rooms etc.
These systems are optional.
System Zones will allow specific configuration for a group of similar systems.
Login to PlaceOS Backoffice
Navigate to Zones
In the New Zone Modal, you will need to enter the following information:
Parent Zone: Select your Building or Org Zone we created in the previous step as the parent
Name: The name of your System zone (Typically this will be 4 Person Meeting Room, MS Teams Rooms etc.)
The remaining fields are optional:
Display Name: How you want the zone to appear to end users
Description: Optional zone description
Tags: Add tags e.g. 4-pax or videoconference etc.
Click Save
You will now need to add systems to the zone.
Click the + button to create a new zone
Click the + button to create a new zone
Click the + button to create a new zone
Click the + button to create a new zone
