Signage Permissions

Access to Signage Manager is controlled by signage groups. Each group has:

• Users, each given a set of user permissions
• Zones, each given a set of zone permissions

The two work together, but they control different things:

• User permissions control what a person can do with the group’s content: media, playlists and templates.
• Zone permissions control which locations and displays the group’s members can work with. A member can do something to a zone or display only when both their user permission and the zone’s permission allow it.

To change a user’s permissions, select the edit button next to their name in the group and tick the permissions they need.

User permissions

Media, playlists and templates belong to the groups they are shared with. A user can work with an item if they have the right permission in any of the groups the item belongs to.

Permission	What the user can do
Read	Browse the group’s media library, including tags and thumbnails. View the group’s playlists and the media in them, along with their schedules and revision history. View the group’s templates and where they are applied.
Create	Upload new media to the group. Create new playlists and templates. Create artwork with AI (see Making Artwork with AI). Apply a template to a zone or display. Add new displays, when the zone also allows it (see Zone permissions).
Update	Rename and edit media, playlists and templates. Add media to a playlist, reorder it and set when each item plays. Rename and tidy up media tags. Discard a template’s draft changes. Change when an applied template plays. Assign playlists to zones and displays, when the zone also allows it.
Delete	Delete media, playlists and templates. Remove a template from a zone or display. Delete media along with a tag when removing the tag.
Operate	Not used by Signage Manager.
Approve	Approve changes to a playlist so they go live on displays. Approve a template so it can be used and shared.
Manage	Administer the group: add and remove users and zones, change their permissions, and create sub-groups. Remove items from the group and share content with other groups. Add and remove sub-zones (see Zone permissions).
Share	Share media, playlists and approved templates with another signage group.

Every member of a group, whatever their permissions, can see who the group’s approvers are and request approval for a playlist or template.

Note

Manage does not include the other permissions. A user with only Manage can administer the group but cannot view, edit or approve its content. Give them Read, Create, Update, Delete and Approve as well if they need to.

Users with Manage do appear in the list of approvers, so make sure anyone with Manage also has Approve.

Deleting shared content

When an item is shared with more than one group, deleting it from within one group only removes it from that group. Other groups keep their copy. The item is deleted completely when it is removed from its last group.

Sharing content

To share content with another group, the user needs Share (or Manage) on the group receiving it, and Read, Share or Manage on a group the content already belongs to. Only templates that have been approved can be shared.

Sub-groups

Members of a group can also work with the content of its sub-groups, using the permissions they hold in the parent group. If they are also added to the sub-group directly, the sub-group’s permissions are used instead.

Zone permissions

Adding a zone to a group gives the group’s members access to that zone and every zone beneath it. For example, adding a building gives access to all of its levels and areas, and the displays in them.

A member can only do something to a zone or display if both their user permission and the zone permission allow it. For example, if a user has Update but the zone only has Read, the user cannot assign playlists to displays in that zone.

User has	Zone has	What the user can do
Read	Read	See the zone, the displays in it, and the templates applied to it
Create	Create	Add new displays to the zone. Every zone the new display is placed in must allow this
Update	Update	Assign or remove playlists on zones and displays. Edit a display’s settings, such as its name and orientation. Move a display into another zone, if that zone also allows Update
Manage	Manage	Add sub-zones beneath the zone, and delete sub-zones that were created in Signage Manager

Note

Zone permissions don’t control content. Applying a template to a zone or display, changing its schedule or removing it is controlled by the user’s permissions on the template (Create, Update and Delete).

Signage users can only work with displays. Displays can’t be deleted from Signage Manager, and zone tags can’t be changed. Ask a PlaceOS administrator if either is needed.

Example

In the screenshot above, the Events Team group has the zone lv 433 with Read, Create and Update.

Signage User has every permission, so they can:

• upload, edit, approve and delete the group’s media, playlists and templates
• add new displays to lv 433 and the zones beneath it
• assign playlists to those displays

They can’t add sub-zones to lv 433, because the zone doesn’t have Manage.

The other two members have No permissions. They can see who the group’s approvers are and request approval, but can’t see or change any content.

Common setups

Role	User permissions	Zone permissions
Content viewer	Read	Read
Content creator	Read, Create, Update	Read
Content approver	Read, Approve	Read
Display coordinator	Read, Create, Update	Read, Create, Update
Group administrator	All except Operate	All except Operate